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Cornbury Park - Charlbury, Oxon - Estate Administrator

Job Added: 25 November 2019

To apply:

Main Contact:
John Jaques

CV Address:
The Estate Manager, The Estate Office, Rangers Lodge, Cornbury Park, Charlbury, Oxon, OX7 3HL


01608 811276

Cornbury Park

Charlbury, Oxon

Job description:

Following recent restructuring of the team in the Estate Office, The Cornbury Park Estate are seeking a full time Estate Administrator to oversee our residential and commercial properties.

This person will be instrumental in ensuring that the Estate is compliant with current (and ever-changing legislations) through the implementation of Landmark Key Prime Property.

The role will include (but not limited to):

Residential/Commercial/other Lettings:

  • To have an existing up to date knowledge of the legislations that relate to let properties, or to actively seek out courses to attend to fulfil this requirement.
  • Take a lead in the roll out of new property management software – checking details against signed leases and certificates on file to ensure details are accurate.
  • Produce monthly invoices, checking against additional services / recharges as per agreement with the office, through the new property management system.
  • Work as part of a team of four people in the Estate office, as well as with the wider Estate team.
  • Liaising with contractors about works required, ensuring they are completed in a timely manner.
  • Liaising with letting agents as necessary to advertise / conduct viewings of properties available to rent. Conduct formal check in/out procedures.
  • Ensure annual property inspections, rent reviews, new tenancies and renewals are done timeously.

Office Administration:

  • Be a familiar and approachable person to all tenants.
  • Receiving Estate / Property emails and enquiries and liaising with relevant team members to respond /acknowledge these in a timely manner.
  • Assist with reviewing existing documents and files held, and work with existing team to upload relevant information on to the new property management system.
  • Assist the Estate owner, manager and Finance Manager as required; in confidence.
  • Updating the website to reflect available properties, opportunities (including the new events area - with Events Co-ordinator) .


  • Ideally a member of ARLA, Associate RICS or working towards a similar membership. This is not essential, but a background in property management / Rural Estates is important.
  • To keep up to date with legislation changes through continuing professional development.
  • Willingness to get involved in all aspects of a progressive and varied Estate as required.
  • Previous experience with Landmark Key Prime Property would be beneficial.

This promises to be a varied and rewarding full time role, based in the Estate Office near Charlbury, working closely with a dynamic and progressive team.

Salary based on experience / training required. Overall competitive package available.

For further information or confidential conversation please call John Jaques on: 01608 811276

To apply:

Please send your CV and a covering letter by email to:  

Or by post to:

The Estate Manager, The Estate Office, Rangers Lodge, Cornbury Park, Charlbury, Oxon, OX7 3HL

Deadline: Thursday 12th December 2019

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